Academic Registry team

Academic Registrar: Professor Alison Cotgrave

The Academic Registry is at the heart of the University and works to ensure that LJMU meets the highest standards of quality across all levels of the academic portfolio. Bringing together all student facing services to support the administrative and learning experience of students, we deliver agile, effective and efficient services to support the registration, enrolment, assessment, progression and graduation of all students.

The overarching ethos of the Academic Registry is to safeguard and enhance both the student and staff experience by providing a professional service based on clear information, advice and policy guidance.

The Academic Registry consists of six distinct service teams plus four Assistant Academic Registrars working with the Faculties:

Academic Planning and Information Services service the needs of the Faculties, Professional Service departments and external statutory bodies through accurate data reporting; the underpinning business management of the student information systems and the admissions processes across the University and its collaborative partners.

Quality and Standards is responsible for upholding the academic quality standards of the University by providing guidance and support for academic teams and the development of policies and process documents. They manage the validation and review of academic programmes within the University and with Collaborative Partners.

Registry Services is responsible for a range of administrative processes that underpin the student journey, for example:

  • Online registration and enrolment
  • Change of circumstances i.e. Leave of Absence or Withdrawal
  • Tuition fees, fee payment and debt management
  • Examinations and examination timetables
  • UK Visas and Immigration monitoring and compliance
  • Graduation
  • Certificates and awards

Student Governance is responsible for managing the following student-focussed policies and processes:

  • Academic appeals and academic misconduct appeals
  • Applicant and student criminal convictions
  • Student code of behaviour and disciplinary procedures
  • Student complaints
  • Fitness to practise on professional programmes
  • Fitness to study and engage in the university experience

Student governance also manage the university’s relationship with the Office of the Independent Adjudicator for Higher Education

The Degree Apprenticeship Team provide the employer liaison and central administration for the University's Degree Apprenticeship programmes.

The Timetabling Team who are responsible for the preparation of teaching timetable, the examinations timetable and booking of non-teaching spaces for meetings and events.

The four Faculty Registrars work within the Faculties to ensure consistency in the application of regulation and policy. This includes the provision of advice and guidance on regulation, policy, process and procedure.

Further information can be found on the Academic Registry's website.