LJMU MA Short Film Festival privacy notice

Information you need to know

The LJMU MA Short Film Festival is part of Liverpool John Moores University. See further information on the institution.

Liverpool John Moores University is the Data Controller.

Our Data Protection Officer can be contacted at DPO@ljmu.ac.uk.

This privacy notice explains how we use your personal information and your rights regarding that information.

For information about how the wider university uses personal data, please see the Privacy notice section of our website.

Information we are collecting

We collect your email address only.

This is used solely to send you updates about the LJMU MA Short Film Festival, including notifications when new content is published on the festival website.

Source of the personal data

We collect your email address directly from you when you choose to sign up to receive updates about the LJMU MA Short Film Festival.

Why we are collecting your data and the legal basis for this

We process personal data in accordance with the principles of the GDPR and only where there is a valid lawful basis to do so.

We collect your email address for the purpose of sending you updates about the LJMU MA Short Film Festival, including notifications when new content is published on the festival website.

The lawful basis for processing your data is consent under Article 6(1)(a) UK GDPR. You provide your email address voluntarily and may withdraw your consent at any time.

Who has access to this data

Your personal data will be accessed only by authorised LJMU staff where this is necessary for them to carry out their role in relation to the LJMU MA Short Film Festival. This may include academic staff and website technicians.

Your information is stored using two third‑party systems, WordPress and Google Mail.

How the university protects your data

We are committed to keeping your personal data safe in line with data protection legislation and the university’s information security and data protection policies.

Your email address is accessed only by authorised LJMU staff involved in administering the LJMU MA Short Film Festival and is stored and managed securely on third-party platforms.

How long the university keeps your data

Your email address will be retained for as long as you remain subscribed to receive updates about the LJMU MA Short Film Festival.

You may unsubscribe at any time, at which point your email address will be deleted. If the LJMU MA Short Film Festival is no longer run, all email addresses held for this purpose will be deleted.

Your rights

As a data subject, you have a number of rights. You can:

  • access and obtain a copy of your data on request - this could be in a portable electronic format
  • request that the university changes incorrect or incomplete data if you think that it is inaccurate or out of date
  • request that the university delete or stop processing your data, for example where the data is no longer necessary or legally required for the purposes of processing

If you no longer wish to receive updates about the LJMU MA Short Film Festival, you can withdraw your consent at any time by using the unsubscribe link in our emails.

If you would like to exercise any of your other data protection rights, please contact the Data Protection Officer at DPO@ljmu.ac.uk.

If you do not provide data

Providing an email address to receive updates about the LJMU MA Short Film Festival is entirely optional.

If you choose not to provide your email address, this will have no impact on you. Information about the festival will continue to be available on the festival website.

Transfers of data outside the UK

We normally keep your personal data within the UK. In some cases, however, we may need to transfer it to another country - for example, to deliver a contract with you or to work with a partner organisation such as a university based overseas.

Whenever this happens, we make sure your information stays protected. This could be through a UK “adequacy regulation” (which confirms that the other country’s data protection laws are up to UK standards) or by putting strong safeguards in place.

These safeguards might include:

  • model contractual clauses
  • formal data sharing or processing agreements
  • binding corporate rules

In short, even if your data travels abroad, it will continue to be treated with the same care and respect as it would under UK law.

Automated decision-making

We do not use computers to make decisions about you based solely on your personal data. Any decisions that affect you will always be made by a human, ensuring that you are treated fairly.

How to complain to the university

You have a right to complain to the university if you think it has not properly responded to your request for personal information or feel it has not handled your personal data responsibly.

If you are not satisfied with how your request for information or how your personal data has been handled, you should set out your complaint in writing to:

Maria Burquest
University Secretary and General Counsel
Legal and Governance Services
2nd Floor Exchange Station
Tithebarn Street
Liverpool
L2 2QP

or by email via DPO@ljmu.ac.uk.

How to complain to the Information Commissioner’s Office

You have the right to complain to The Information Commissioner if you believe that our processing of your personal data does not meet our data protection obligations. The Information Commissioner can be contacted using the following details:

  • Post: Information Commissioners Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK95AF.
  • Telephone: 0303 123 1113.
  • Email: contact can be made by accessing the ICO website.