Using Courseloop
Courseloop - LJMU's Curriculum Management system
LJMU uses Courseloop as its curriculum management system. Courseloop will be the Single Source of Truth that maintains a definitive record of the university's academic offering and of their associated governance meetings.
Please note:
Access is restricted to LJMU staff.
Definitive approved versions of LJMU programmes and modules may be viewed in the LJMU Course Catalogue.
Courseloop guides
The following guides to Courseloop are available to download:
- Creating Planning Proposals (PDF, 97KB)
- Changing programme and module contacts in Courseloop (PDF, 500KB)
- Making a change to a programme or module in Courseloop (PDF, 1.2MB)
- Adding a new module to an existing programme (PDF, 526KB)
- Outline Summary completion (PDF, 110KB)
- Exemplar Outline Summary for Module Change (PDF, 102KB)
- Using CourseLoop for Validation and Review Guide (PDF, 531KB)
- Using CourseLoop Mapper for Validation and Periodic Programme Review (PDF, 1.1MB)
- Offerings in Courseloop (PDF, 163KB)
- Versioning in CourseLoop Guide (PDF, 460KB)
- Module versions (PDF, 188KB)
- CourseLoop Access for Externals (PDF, 514KB)
- Closing or suspending a group of programmes (PDF, 474KB)
- This closure form (Word, 40KB) should be added as an attachment to the closure proposal
- Courseloop tasks (PDF, 414KB)
- About the marketing item (PDF, 398KB)
Understanding how your course is marketed: the course marketing pages pull information from three areas in Courseloop - the programme academic item, the module academic items (module overviews) and the programme marketing item. There are slight differences depending upon the type of programme:
- Undergraduate programmes (PDF, 3.9MB)
- Postgraduate programmes (PDF, 3.7MB)
- CPD programmes (PDF, 167KB)
- Courseloop School Directors (PDF, 302KB)
- FMT secretaries Courseloop guide (Word, 598KB)
- How do I allocate a proposal to a meeting? (PDF, 226KB)
- How do I record the governance meeting outcome? (PDF, 160KB)
Glossary of Courseloop terminology
- Academic Item - these are of two types - Programme and Module.
- Planning Proposal - used to request a new programme
- Proposal - used both for validation and review of an existing programme and for making changes to existing academic items.
- Editorial Change - a change that doesn't require approval, for example, updating module leader.
Who does what?
Academic Planning and Fees Panel (APFP)
- APFP considers Planning Proposals - requests for new programmes or changes to a programme's title.
- APFP also considers Proposals for programme closure or suspension, the introduction of additional intakes or sandwich years.
Validation and Review events
- Once a Planning Proposal for a new programme is approved by the Academic Planning and Fees Panel (APFP), a Validation Event will be held to approve the detailed programme structure and its delivery.
- After a period of time (usually five years) a Periodic Programme Review Event will be held to review the programme and determine whether any changes are required.
Validation and Review Oversight Panel (VROP)
VROP has oversight of all validation and review events. It also acts as the validating body for Certificates of Professional Development.
Programme and Module Amendment Panel (PMAP)
PMAP considers Proposals to change programmes and modules requested outside of the validation and review cycle: e.g. addition of an option, change to module assessment.
PSRB Oversight Panel (PSRBOP)
PSRBOP considers requests for Variances from the Academic Framework Regulations
Recruitment Policy Panel (RPP)
RPP considers Proposals to change a programme's admissions requirements outside of the validation and review cycle